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Index Cards Transcription - Volunteer Activity

Help LAGANZ correct the transcription of 5000 typewritten index cards describing our book, pamphlets and manuscript collections by correcting the optimal character recognition (OCR) text. It's good fun! We are planning online Transcribathon events in June and July for volunteers across New Zealand.

What's Involved

As part of our digitisation initiative we have scanned 7500 index cards from our card catalogue and now have 5000 ready to fully transcribe.

Digitisation is important to enable online database access to the descriptions of items in our collections; at the moment researchers must visit the Archives in Wellington or ask a curator to search for them in the card catalogue.

We are using an online tool called From the Page to make it as easy as possible for volunteers to type corrections of the transcription (OCR'd) text errors as they view the picture of each scanned index card.

We'd love it if you could get involved!

Key Steps to Get Involved

  1. Sign up to create a transcriber account at From the Page: https://fromthepage.com.
    1. Use the Sign Up To Transcribe menu.
    2. You'll be asked to create a User Name as well as to sign up with your email address.
    3. Let us know your email address and User Name by emailing Gavin at board@laganz.org.nz.
  2. Find the LAGANZ Finding Aids collection (or project) in From the Page at: https://fromthepage.com/laganz/finding-aids.
  3. Note: We are preparing new batches of index cards in the week of 3 May 2021. From 10 May 2021 the following steps will apply.
  4. Select a group of index cards to start transcribing eg https://fromthepage.com/laganz/finding-aids/laganz-posters-index-cards-201-300.
  5. Look for a card that hasn't been started. You'll see a "This page is not corrected, please help correct this page" message. Click on the link to "help correct" a page.
  6. Read the transcription instructions (at bottom of the Correct tab).
  7. Have a go!
  8. Each card you correct will be checked by someone else and you can leave Page Notes if you want to draw something to our attention.

Transcribathon Online Events in June and July

Join volunteers across the country in a new kind of community event and volunteer activity - our first Transcribathon!

Over 28 hours from 10am, Saturday 26 June till 2pm on Sunday volunteers will help us transcribe as many cards as possible.

Join LAGANZ organisers in Zoom sessions through the day to find out how to get started and to stay in touch with progress.

LAGANZ organisers will answer questions from volunteers via Zoom, our Slack channel and by email.

Volunteers will be able to share their favourite cards describing collection items and join in discussions in Slack about the language we use to describe collection items. LAGANZ's curators and trustees will share (via photos and videos) some items from the collections at the follow-up Zoom session on Saturday 10 July at 11am.

We're excited about the opportunity to connect with volunteers all over New Zealand. Whether its 10 or 100 cards, all contributions are welcome!

Stages of Index Card Image Transcription/Correction

This might help you visualise what we are trying to achieve, with your help!

We have loaded images of posters index cards in From the Page ...

LAGANZ Poster No. 012 index card.

The optical character recognition (OCR) of the image is not perfect.

There are corrections and formatting changes required to the text that the OCR process has extracted ...

SHELf: J_l§.1;
No. 012
IN: mit gummi/ Out: Ohne gumrni. STOP AIDS.
[Zttrich: AIDS Hilfe Schweiz, n.d.]
Col. poster 42 x 59.5cm
1. Condoms. I. AIDS Hilfe Schweiz • I

.. so that we end up with corrected text looking like this:

LAGANZ Poster 0012

IN: mit gummi/ Out: Ohne gummi. STOP AIDS.
[Zürich: AIDS Hilfe Schweiz, n.d.]
Col. poster 42 x 59.5cm

1. Condoms.
I. AIDS Hilfe Schweiz.

Your help with checking that what you see on the card is transcribed correctly will make a tremendous difference!

See what we do next with the index card data - transposing it into structured data (XML and CSV) - on the page for our earlier Posters Index Cards pilot.

Contact for Assistance

Feel free to make personal contact with Gavin Hamilton - gavin.laganz@gmail.com, +64 21 0200 7913 - to find out more about this activity or to ask for guidance.

If you are not already signed up, we encourage you to sign up to both of these mailing lists:.

Funding Support for Digitisation from the Rainbow Wellbeing Legacy Fund

We have received in August 2020 a grant from the Rainbow Wellbeing Legacy Fund that has enabled us to fund the digitisation of our index cards and a subscription to From the Page and other tools. We are very grateful for the Fund's support.




Last updated: 21 Oct 2020

Lesbian and Gay Archives of New Zealand (LAGANZ) | Te Pūranga Takatāpui o Aotearoa
PO Box 11-695, Manners St, Wellington 6142
Alexander Turnbull Library, 70 Molesworth St, Wellington 6011

Curator Tel: +64 4 462 3972 | Trust Secretary Mob: +64 27 444 3961

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